Office Manager

Helsinki

1 month ago

Job Description

Office Manager

About the role

As an Office Manager at Osgenic, you will be looking after our rapidly growing team at our main office in Helsinki! You will be in charge of making sure our team members enjoy their time in the office, helping our leadership team with admin tasks and upholding our company culture. The job can range widely in duties and responsibilities, from organizing office, arranging international travel to handling paperwork or filing for a specific department. We are looking for someone who can be in office part-time and the hours of work are flexible!

Ultimately, the Office manager should be able to ensure the smooth operations of the office and help to improve company procedures and day-to-day operation.

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Job details

What we offer

•Contribute to a company that’s making surgery safer •Dynamic, young and informal culture & team •Apple laptop and phone •Amazing location in Maria01 •Interesting part-time opportunity with room to grow yourself and the job!

Location

Helsinki

Industry

Education, surgery, software

Employment type

Part-Time (20hrs/week)

Job functions

Admin

What we are looking for

  • Serve as the point person for office manager duties including:
    • Maintenance
    • Mailing
    • Supplies
    • Equipment
    • Bills
    • Errands
    • Shopping
  • Schedule meetings and appointments (internally and externally)
  • Coordinate and manage travel arrangements (domestic and international)
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Organize office operations and procedures
  • Coordinate software license management
  • Ensure that all items are invoiced and paid on time
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Help to strengthen and maintain company culture
  • Assist in planning in-house or off-site activities, like parties, celebrations and conferences

What we are looking for

Requirements and skills

  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills in English (our working language is English!)
  • Proficiency in Finnish language preferred
  • Strong organizational and planning skills
  • A creative mind with an ability to be a self starter